Do you have questions about your statement? - Then you are like many other flat owners.

We support you in maintaining an overview. You are welcome to send your Upload statement HERE and send it to us. You will then receive a free and non-binding initial assessment from us.

The household book of the Swabian housewife is similar to the annual statement. In the general statement, all income and expenses are to be clearly presented each year. In addition, a share of the total expenditure should be calculated for each owner in the individual statement, which is compared with the monthly payments made. The difference is the settlement peak, which should lead to an additional payment or a refund after the owners' association has been able to effectively decide on the annual settlement.

The timely submission of an annual account, which an untrained owner can understand on his own and without an expert, is one of the central duties of the manager.

So much for the theory, but unfortunately the practice often looks different, especially if the administration does not send an error-free and complete statement. Here are some of the most common sources of error:

1. 1. Violation of the payment flow principle: No matter which performance period was settled with a payment, only the time of payment matters.
   2. No rule without exception: According to the Heating Costs Ordinance, only those hot water and heating costs that were actually consumed in the billing year are to be billed in the individual bills.
   3. The annual statement is only mathematically conclusive if the balance between the income and expenditure that actually flowed matches the difference in the bank account balances between the beginning and end of the year (don't forget any cash!).
   4. No entry without a receipt: in addition to the invoices, the account statements are also important, e.g. to be able to check the opening and closing balances of liquidity.
   5. Unfortunately, it happens that the opening balance of the liquidity (across all bank accounts of the COA incl. cash) does not match the closing balance of the previous year, e.g. after a change of manager.
   6. Part of the liquidity is earmarked for the maintenance reserve. It represents a kind of savings box from which (larger) repairs are to be financed later. The correct presentation of the development of the maintenance reserve includes, among other things, the opening balance, the allocations according to the business plan, the withdrawals (according to the purpose of the maintenance reserve for periodically occurring maintenance expenses) and the closing balance.
   7. Since all income and expenditure must be shown in the annual statement, offsetting (balancing) income and expenditure is contrary to proper administration. A comparison of the bank statements with the accounting data helps here.
   8. Errors in the distribution keys in the preparation of the individual settlements
   9. Irregularities in transfers between bank accounts, e.g. in the event of changes in the maintenance reserve or carryover in the event of a change in management

In addition, there are a number of further verifications and plausibility checks in individual cases. Why is this important for you?

A (grossly) incorrect annual account in disregard of the relevant case law leads to the invalidity of the approval resolution.

To avoid this, it is necessary to check the statement carefully.

You are welcome to send your Upload statement HERE statement and send it to us. You will then receive a free and non-binding initial assessment from us.